605 Vestal Parkway West, Vestal, NY 13850
OFFICE HOURS: 8 am - 4:30 pm
Welcome to the Town Clerk's page of the Town of Vestal website.
The Town Clerk's Office is considered the center of local government. The services provided by our office are wide ranging and essential to the proper functioning of the Town.
Service is what the Clerk's Office is all about. We work as a team to ensure that everyone who seeks assistance or services from our office benefits from the collective knowledge of our experienced staff.
As part of a continuing effort to improve the way we interact with the public, we have recently added many user friendly upgrades to this site.
We invite you to browse our site to become familiar with the multitude of functions and services that we provide.
Emil J. Bielecki, Vestal Town Clerk
Functions and Services
Clerk to the Town Board: Records the minutes of all Town Board meetings and authors the minute books, the only official record of the activities of Town government. The resulting volumes are retained permanently for legal and historic purposes.
Registrar of Vital Statistics: Records of all births, deaths and marriage applications occurring within the Town of Vestal are recorded, filed and maintained accurately and confidentially. Certified copies are made available only to those who are legally entitled to them at a cost of $10.00 per copy.
Records Management Officer (RMO): Custodian of all Town records, responsible for active files, storage and retrieval of inactive records, and the careful maintenance of archival material.
Records Access Officer (RAO): The Town Clerk is designated as the records access officer and has the duty of coordinating the Town’s response to public requests for access to records pursuant to the (NY State Freedom of Information Law FOIL). FOIL requests can be submitted in paper form or by e-mail. Paper copies of records cost 25 cents a page, however, there is no charge if the records are available in an electronic format and are transmitted as such.
Genealogical Research: The Clerk’s Office provides assistance to the Town Historian in handling genealogical record searches. Requests for this service should be made to Town Historian Margaret Hadsell. She can be reached at (607) 321-6038 or firstname.lastname@example.org.
Filing Officer: Maintains records of adopted Town Ordinances and Local Laws, Town Oaths of Office, petitions, proof of publications, annual budgets, assessment rolls, fiscal reports, notices of lien, notices of highway defects and claims against the Town. Additionally, maintains public signboard, advertises and receives bids for purchase of materials and services and files burial permits.
Secretary to the Board of Fire Commissioners: Recording secretary to the Town Board in its capacity as the Board of Fire Commissioners.
Notary Public: As a courtesy to our residents, we offer free notary public services during our regular business hours. If you are unable to come to our office due to a handicap or disability, please contact our office and we will make special arrangements to assist you.
Licensing Agent: The Town Clerk issues numerous State and Town licenses and permits. Please refer to the Licenses and Permits and Downloadable Forms links in the upper right portion of this page for additional details and application forms for the following licenses and permits:
Hunting and Fishing Licenses
Parking Permit For the Disabled
Peddler and Solicitor Licenses
Live Entertainment License
Second Hand Dealer License
Transient Merchant License
Farmers Market Permit